Minibus Hire Canada

Charter buses and shuttles for wedding guests

Wedding transportation works when every guest knows which bus to catch and when the last one leaves. Build it as a short timetable, then choose vehicles to fit.

Draw the guest movements

Most weddings have three runs: hotel to ceremony, ceremony to reception, reception back to the hotels. The first two are fixed times. The third usually needs two departures, an early one for families and a late one after the last dance.

Give the operator guest numbers for each run, not the total invited. A 150-guest wedding where half drive themselves may need one coach, not three.

Stretch limousine, exterior
Stretch limousine, exterior

Venue rules change the plan

Niagara-on-the-Lake is strict. Buses wait at the town's coach park by Fort George, and may let guests off only at approved venues. Queen's Landing and Pillar and Post, for example, allow it on their own grounds. Check that your venue is one of them.

Inside the walls of Old Québec, buses may stop in front of certain hotels for no more than 10 minutes, and engines go off as soon as the vehicle stops. Victoria bars charter buses from parking outside homes on residentially zoned land, which matters for a backyard reception.

Some venues make it easy. The Pearson Convention Center in Brampton has its own free parking, with entrances off Airport Road and Steeles Avenue.

Rules that apply

  • In BC, limousines and other passenger-directed vehicles with 11 or fewer passengers need a special authorization licence
  • Toronto limousines need a City of Toronto limousine owner's licence, and their drivers a vehicle-for-hire licence
  • In Ontario, passengers must wear a seat belt on a bus where one is available

A car for the couple

An executive car or limousine can run separately from the guest shuttle. Its licensing depends on the city: Toronto, for example, licenses limousine owners and requires each driver to hold a vehicle-for-hire licence.

Questions

Can the shuttle wait through the reception?

It can be booked that way, but the hours count toward the driver's day. Often it leaves after the second run and comes back for the last one.

How late can the last run be?

Tell us when the venue closes. The quote will say how the late run is covered.

Do guests wear seat belts on the shuttle?

In Ontario, where a bus has belts, passengers must wear them. Remind guests as they board.

Can a wedding bus cross between Gatineau and Ottawa?

Yes. Guests can be picked up at Gatineau hotels for a ceremony or reception in Ottawa, or the other way round. Give every hotel and venue address.

Cities

Vehicles